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How to inforrm a company that i am not joining

Arun Kumar
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Joined: Jan 21, 2005
Posts: 129

I have offer from two mnc's and both of them have sent me the offer letter, now I want to inform one company that I am not going to join them. How do I say it in a polite and decent manner?
Shaan Shar
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Joined: Dec 27, 2005
Posts: 1249

Originally posted by Arun Kumar:
I have offer from two mnc's and both of them have sent me the offer letter, now I want to inform one company that I am not going to join them. How do I say it in a polite and decent manner?


Well If I would be at your place, then I would tell them frankly the reasons I have to not opting the company. You may also have the reasons, why you are not opting that company. So just be honest, and tell them with the reasons.

That doesn't harm you anymore.


The Best way to predict your future is to create it - Every great individual common man
Rish Jain
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Joined: Mar 22, 2006
Posts: 85
I agree with Ankur and inform them well in advance so that they can hire someone else and dont loose their business because of you.
Nitin Nigam
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Joined: Jul 03, 2006
Posts: 129
I do not think that being straight forward will help in this case.
Remember you might want to switch again in your career 2 or 3 years down the line. And who knows you might be in a position to accept the offer from the same company at that time. By plainly refusing this offer or stating financial reason for not taking up the offer may close the doors forever.
You need to keep the relations. Just say,"I feel that our expectation do not match at the moment, however i feel that we may get along together in future."
This will be a nice way to turn down the offer. And there will be no hard feelings at either end.


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Shaan Shar
Ranch Hand

Joined: Dec 27, 2005
Posts: 1249

Originally posted by Nitin Nigam:
I do not think that being straight forward will help in this case.
Remember you might want to switch again in your career 2 or 3 years down the line. And who knows you might be in a position to accept the offer from the same company at that time. By plainly refusing this offer or stating financial reason for not taking up the offer may close the doors forever.
You need to keep the relations. Just say,"I feel that our expectation do not match at the moment, however i feel that we may get along together in future."
This will be a nice way to turn down the offer. And there will be no hard feelings at either end.


While being a professional, I am not agree with your comments. See this is quite obvious, that you cann't accet every cake which you have been offered, This is a primar chapter in All Management Classes, You should learn how to Say NO.

And ofcourse if the company is also looking for a professional they might also welcome your reasons, If you have valid reasons.

Remember, by just being some polite for future savty, you might caught in a trap where further you might need to give some more reasons, Let Suppose if they ask you, what are your expectations, which we are not able to fulfill, Now the story turns again into the same link.

So it's better to say honest reasons.

Well this is my personal Opinion.
Maureen Augustus
Ranch Hand

Joined: Aug 18, 2006
Posts: 72
Actually, you don't have to give a reason at all. You can simply tell them that you appreciate the opportunity, but that you have decided to pursue another opportunity instead. If they ask why once, you can say that you feel that the other company is a better fit for you. If they ask again, that tells you a lot about that company and that you probably don't want to work for them in the future, either.

Also, always follow your telephone conversation with a letter declining the offer.


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