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Resignation letter

Abdul Kader
Ranch Hand

Joined: Apr 11, 2007
Posts: 115
When we are sending the Resignation letter to our immediate Manager, can I keep my location HR Manager in CC??

If my notice Period is 3 Months and I want leave the company with in 1 month, can I ask them in my resignation Mail??? (Are is there any polish way to ask that)

What all the other aspect we have to thing before sending the mail

Please also share me some best Sample Resignation letter or Article which relates to that

Thanks for your Help
Pat Farrell
Rancher

Joined: Aug 11, 2007
Posts: 4646
    
    5

I think the answer depends on the company and culture.

I generally write very short, generic resignation letters.

"I hereby resign my position at XYZ Co, effective May 15.
Sincerely
Pat"

Nothing about why I am quiting, why I think the boss is an idiot, etc.
Ulf Dittmer
Marshal

Joined: Mar 22, 2005
Posts: 41581
    
  54
I agree, don't put anything beyond the basic facts into the letter. I'd also consider it bad form to resign via email; better to do it in person and hand the manager an actual letter.

Notice periods are meant to give the company time to find a qualified successor. You can certainly ask for a shorter period, but you can't generally expect that to be granted. It's something that's open for negotiation, though.


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Vikas Kapoor
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Joined: Aug 16, 2007
Posts: 1374
Originally posted by Pat Farrell:
...I generally write very short, generic resignation letters...
arulk pillai
Author
Ranch Hand

Joined: May 31, 2007
Posts: 3219
If my notice Period is 3 Months and I want leave the company with in 1 month



Need to get this mutually agreed with your manager.

[ May 13, 2008: Message edited by: arulk pillai ]
[ May 13, 2008: Message edited by: arulk pillai ]

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Kj Reddy
Ranch Hand

Joined: Sep 20, 2003
Posts: 1704
Before sending your resignation email or letter its better to discuss with your manager and you can request your relieving date. And I feel this is the most agreed process in India.
Abdul Kader
Ranch Hand

Joined: Apr 11, 2007
Posts: 115
i was not happy with the Work which i doing right now, as per my knowledge there no project in my company which J2EE, so i don't think discussing with Manager will help me.
I do also agree if we discuses with you manager we can over lots of the assumption which me may had.
Kj Reddy
Ranch Hand

Joined: Sep 20, 2003
Posts: 1704
Originally posted by Abdul Kader:
i was not happy with the Work which i doing right now, as per my knowledge there no project in my company which J2EE, so i don't think discussing with Manager will help me.
I do also agree if we discuses with you manager we can over lots of the assumption which me may had.


I mean to say inform your manager orally that you would like to quit the job and discuss on how to proceed further for smooth exit.
Pat Farrell
Rancher

Joined: Aug 11, 2007
Posts: 4646
    
    5

Originally posted by KJ Reddy:
I mean to say inform your manager orally that you would like to quit the job and discuss on how to proceed further for smooth exit.


If you like your boss, this is a good idea. It is silly to burn bridges. The good boss may move on to a cooler company, and you want to be able to work for them again.

I believe that a resignation should not be a shock to a good boss. You should have been talking to them for a while, to let them know you really would love an opportunity to work on X or Y. That way, when you resign, you can say, again orally, that I know you tried, but Company XYZ is really into X and Y
Pat Farrell
Rancher

Joined: Aug 11, 2007
Posts: 4646
    
    5

Originally posted by Vishal Pandya:
"letters"


I've been earning my living developing since 1970. I've written a lot of resignation letters.

Altho I did stay at one company for 18 years, it was a really good company, full of smart hard working and friendly folks.

But on average, every four or so years, its time for me to move on.
Jignesh Patel
Ranch Hand

Joined: Nov 03, 2001
Posts: 626

Originally posted by Pat Farrell:


I've been earning my living developing since 1970. I've written a lot of resignation letters.

Altho I did stay at one company for 18 years, it was a really good company, full of smart hard working and friendly folks.

But on average, every four or so years, its time for me to move on.



This is a previlege for java ranch to have a person with 38 years experience as member. We might be able to get lot more information from you in your long journey. I request you to share your epxerience in this long journey.
Bear Bibeault
Author and ninkuma
Marshal

Joined: Jan 10, 2002
Posts: 61066
    
  66

Originally posted by Jignesh Patel:
I request you to share your epxerience in this long journey.
I thought he was.


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Suresh Babu Shanmugam
Greenhorn

Joined: Dec 11, 2006
Posts: 23
Hi,

I worked for a MNC. Notice period was 3 months. i.e. Either serve 3 months notice period or pay 3 months basic salary. I gave 2 weeks notice period. Manager accepted it and waived my balance notice period.


Step 1: send a resignation mail to your manager.
Step 2: your manager will call you for the discussion. Negotiate with him for the earliest release. Ask him one week(No harm in asking one week if company policy says 3 months. There is a chance for full waiver of your notice period. just try..!!)
My opinion: If resigned, one should not stay more than 2 weeks in the company.
Step 3: upload your resignation details in your company's separation system. (Must for HR people to track)

These 3 steps should happen in maximum 3 days.

==================SAMPLE LETTER=========================
Dear <manager>,


I hereby tender my resignation from my position as System engineer. I request you to relieve me on or before 26th April 2008. During this period I will handover the charges as required.

It has been a genuine pleasure working for company during these past 2.5 years. I would like to thank you for the opportunity to be a part of your team.

your's sincerely
<name>
============================================================

All the best..!
[ May 19, 2008: Message edited by: Suresh Babu Shanmugam ]

Regards,
Suresh Babu
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Chetan Parekh
Ranch Hand

Joined: Sep 16, 2004
Posts: 3636
Originally posted by Pat Farrell:
I believe that a resignation should not be a shock to a good boss.


Very true!!
[ May 20, 2008: Message edited by: Chetan Parekh ]

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Nicholas Jordan
Ranch Hand

Joined: Sep 17, 2006
Posts: 1282
Originally posted by Chetan Parekh:
Very true!!


The issue is dicey, bosses have varying opinions of what an employee is and how discontinuance of employment is done. The letter should from a legal perspective, be minimalist. Pat's been doin' this awhile so how exactly he would convey what is coming is likely done by mood and gesture in the workplace - moreso than putting such in the letter.

A boss that cannot figure out when an employee 'is time to move on' is likely as well to express shock no matter what you do. This is subtle, in general a good supervisor will see it coming. One that expresses shock just has not been where Pat and I have been. ( noted for record: my primary occupation is in another field )

If you want the shock routine, tune in the TV. If you want to run a business, discover that this happens. Plan accordingly.


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Abdul Kader
Ranch Hand

Joined: Apr 11, 2007
Posts: 115
Can we request them our Last date in our resignation mail itself. Most of the guys recommend to ask them orally with your manager.

Which is the best ?
Abdul Kader
Ranch Hand

Joined: Apr 11, 2007
Posts: 115
Don't we have to say for what reason we are Leaving ???
Bear Bibeault
Author and ninkuma
Marshal

Joined: Jan 10, 2002
Posts: 61066
    
  66

Originally posted by Abdul Kader:
Don't we have to say for what reason we are Leaving ???

Why?
Ulf Dittmer
Marshal

Joined: Mar 22, 2005
Posts: 41581
    
  54
Originally posted by Abdul Kader:
Don't we have to say for what reason we are Leaving ???

You will most likely be asked about them, but it's not advisable to put them in writing.
Nicholas Jordan
Ranch Hand

Joined: Sep 17, 2006
Posts: 1282
Originally posted by Abdul Kader:
Can we request them our Last date in our resignation mail itself. Most of the guys recommend to ask them orally with your manager.


Yes, last date of employment may be documented in writing. Talking about the matter with a manager is usually an informed approach which may reduce tensions and error. One approach is to tell manager, then document the discussion in a termination of employment letter. Again, minimalist approach - the Miranda Warning applies.

Which is the best ?

We are in an area where there may be no best.
Pat Farrell
Rancher

Joined: Aug 11, 2007
Posts: 4646
    
    5

Originally posted by Abdul Kader:
Don't we have to say for what reason we are Leaving ???


No. No, NO, NO!

Do not say why you are leaving in writing.

Or say something like "To explore other opportunities"

In Politics, they usually say that are "spending more time with their family" which really means "The President thinks he's an idiot and fired him"
Abdul Kader
Ranch Hand

Joined: Apr 11, 2007
Posts: 115
i think it better if you don't specify in the reasons in the Letter itself


is that right ?
Nicholas Jordan
Ranch Hand

Joined: Sep 17, 2006
Posts: 1282
Originally posted by Abdul Kader:
(...snip...)is that right ?


That is in the right direction, read "Idiot Letters" - the book and you will get some good ideas on how to write a BBMF. ( bye-bye, my friend )

{ messge edit: that was an expansion of the term, not a actual statement to poster }
[ May 22, 2008: Message edited by: Nicholas Jordan ]
 
 
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