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Weird Offer Letter

Kalyan Anand
Ranch Hand

Joined: Feb 07, 2007
Posts: 194

I got selected for a very reputed IT firm... they sent me the soft copy of the offer letter yesterday and issued the hard copy today. The soft copy of the offer letter is a pdf file - it contains the offer text and signature of the department head.... but it is not digitally signed.

I went to collect the hardcopy offer letter today... and to my surprise the hardcopy was a printout of the same pdf on their letter head - even the signature and the offer text was just a dot matrix printer printout. I never had such an experience where people called a nondigital signature prinout as an offer letter. When I asked the hr they said they always issue the same for every one... and it is legally valid offer letter. I am surprized now... on one hand I am interested in this company.. but at the same time.. I wonder about the legality of this document... Can I treat this as an offer and resign in my company ?

Thanks in advance
Sri Anand
Ranch Hand

Joined: Mar 06, 2005
Posts: 392
Humm.. you are getting too much suspicious; They conducted interview and HR gave offer letter, why do you think they are going to play with you .If you like the offer, grab it and enjoy
Rajkishore Pujari
Ranch Hand

Joined: Sep 03, 2005
Posts: 46
Probably they are having fun with you because of your name "Kalyanji Anandji". Sorry I didn't mean to offend you. But I would suggest that you talk to some of the existing employees who are working for long time and take their suggestion. That is what I would do if I like the company. And you might know about the company already if you like it already.
Jimmy Clark
Ranch Hand

Joined: Apr 16, 2008
Posts: 2187
As you mentioned, it is a "reputed" IT firm. And you know this to be true first-hand. So, your concerns should be reduced a little.

The fact that a "reputed" organization is sending out unsigned offer letters is another question. Your definition of what "reputed" means and how this is demonstrated is something that only you know.

Either way, the tactic for handling this is to write a detailed acceptance letter which includes all of the details of the offer and also mentions that this is in response to the offer letter recieved on {date} by {name}. Make sure to send this back to the organization in a way that produces a receipt or proof that they got it.

So now, you will have (1) the email transmission, (2) the hard copy, (3) your acceptance letter and (4) the mailing receipt. These four things will serve as your evidence of the offer and acceptance process.

Good luck!

P.S. One more thing. Before you submit your resignation, make sure you have spoken with the new group and analzye their response to your acceptance letter. If the letter makes them nervous, then you have something to worry about. Proceed with caution
Mark Herschberg

Joined: Dec 04, 2000
Posts: 6037
"Kalyanji Anandji",

Welcome to JavaRanch. Please look carefully at the official naming policy at JavaRanch & reregister yourself with a proper first & last name, with a space between them. Obviously fictitious names are not allowed. Please adhere to official naming policy & help maintain the decorum of the forum. The naming policy can be found at http://www.javaranch.com/name.jsp. You can change your name here.

raj vijay

Joined: Jul 28, 2009
Posts: 7

First of all congratualtions for you. Coming to your questions,
1. How long the company working from past?
2. What is the nature of work they are doing?
3. Give the company name in the internet and check?
4.Wheter they are asking any bond or deposit cash ?
5. check the company URL and conduct the onsite offices without giving the your personal details.

I think is will help to you take a decision.

I agree. Here's the link: http://aspose.com/file-tools
subject: Weird Offer Letter
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