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Executive Assistant to the CEO needed by fast-growing Ottawa, ON, Canada

 
Quy Nguyen
Greenhorn
Posts: 11
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Benbria is a high-growth technology company that delivers high value communication solutions to enterprise. We have won numerous awards, including being ranked 11th in Profit Magazine’s Hot 50 emerging companies, and recognized in Canada’s Top Ten, as selected by North American VCs. Built on cutting-edge VoIP and web technologies, Benbria’s award-winning flagship intelligent notification system, BlazeCast, ensures important information is received by tens of thousands of people in a matter of minutes. We look for talented, creative and dedicated team members to join us as we continue growing our business. We value a fun, flexible, collaborative work environment, where you will have the opportunity to have a great impact.

In this role you will provide administrative support to the CEO including management of the CEO’s agenda and communication requirements as well as provide support to the management team. You will be able to show demonstrated success in the areas of administration, relationship building and customer service and understand how to support a busy CEO of a fast-growing startup in any number of ways.

Responsibilities

Ensures proper follow-up on delegated tasks to ensure deadlines are met
Organizes and manages the executive’s calendar including meetings, priorities and required materials for appointments
Serves as a liaison between departments and operating units in the resolution of day-to-day administrative and operational challenges
Arranges travel arrangements and manages trip itineraries
Performs ad hoc assignments involving research
Coordination and execution of special projects
Assists with organizing meetings and/or special events for the company and work with the marketing team when necessary
Assist with HR functions
Provide accurate word-processing support by composing and/or editing a variety of documents, many of which consist of highly confidential information
Develops and maintains a well-organized filing system that permits easy reference and rapid retrieval of information
Provides support to other management team members as required

Qualifications

Strong analytical, organizational and time management skills
Senior administrative support experience in an entrepreneurial environment is preferred
A minimum of five years of related experience with progressive levels of responsibility in administrative roles supporting executive-level personnel
Willingness to take on additional responsibilities outside of your Executive Assistant role
Work independently in a fast-paced environment
Excellent verbal and written communication skills accompanied by strong facilitation and negotiation skills
Excellent interpersonal skills and strong analytical, organizational and time management skills
Excellent consulting skills with a flair for developing relationships, persuasion and building trust
Professional demeanour, maturity, natural business acumen and an exceptionally high level of customer service
Resourceful, disciplined and independent character with strong initiative and excellent problem-solving skills
Adept at asking questions and listening actively
Display a high level of responsibility, professionalism and discretion
Demonstrated ability to take initiative and apply judgment
Detail oriented, organized and proactive with significant foresight to identify issues in advance
University degree in Business Administration or related field
Travel related diploma considered an asset
Excellent computer skills including Microsoft Office, Excel, PowerPoint and Outlook

To apply, please visit http://benbria.theresumator.com. You can find us on Twitter @Benbria
Thank you for your interest in Benbria!
 
Campbell Ritchie
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Good luck finding the right person for that job, but few administrative people read these fora, so you would do well to post this job elsewhere too.
 
Quy Nguyen
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Thank you very much
 
Campbell Ritchie
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You're welcome
 
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